Privacy Policy
Article 1 What is the scope of this document?
§ 1. This document contains the privacy policy of Corbus Advocaten BV (hereinafter referred to as this “privacy policy”).
§ 2. In this privacy policy, you will find successively the answers to the following questions:
2.1. What are the identification and contact details of Corbus Advocaten BV (article 2)?
2.2. What is the purpose of this privacy policy (article 3)?
2.3. For what purposes does Corbus Advocaten BV process your personal data? (article 4)
2.4. What is the legal basis for processing your personal data? (article 5)
2.5. What personal data does Corbus Advocaten process and in what way? (article 6)
2.6. Who else may receive and/or process your personal data (besides Corbus Advocaten BV)? (article 7)
2.7. Where, how and for how long will Corbus Advocaten BV store your personal data? (article 8)
2.8. What are your rights? (article 9)
2.9. What are the obligations of Corbus Advocaten BV (article 10)?
Article 2 What are the identification and contact details of Corbus Advocaten BV?
The identification and contact details of Corbus Advocaten BV are as follows:
Company name: | Corbus Advocaten |
Legal form: | limited liability company |
Registered office and consultation office: | Lange Klarenstraat 22 B-2000 ANTWERPEN-ANTWERP BELGIUM |
Register of legal entities: | Antwerpen-Antwerp (division Antwerpen-Antwerp) |
Enterprise number: | 0474.987.224 |
VAT number: | BE 0474.987.224 |
Phone number: | +32 3 286 06 50 |
Website: | www.corbus.be |
E-mail address: | info@corbus.be |
Article 3 What is the purpose of this privacy policy?
§ 1. This privacy policy applies to and aims to inform you about the processing of your personal data by Corbus Advocaten BV.
This privacy policy also covers the processing of your personal data on or through the website of Corbus Advocaten BV, which is available at www.corbus.be (hereinafter the “Website”).
This privacy policy aims to ensure proper and transparent processing of your personal data.
This privacy policy does not cover the privacy policies of third parties nor of websites or applications that would be referred to via hyperlinks (even authorised) on the Website.
Corbus Advocaten BV advises you to read this privacy policy carefully.
§ 2. Corbus Advocaten BV is responsible for the processing of your personal data that it obtains when you communicate them or when you visit the Website. As data controller, Corbus Advocaten BV shall take all appropriate measures so that the processing would be in accordance with the applicable data protection legislation, including the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter: the “GDPR”).
The appointees and (self-employed) employees of Corbus Advocaten BV as well as service providers it engages and who have access to your per-personal data are equally obliged to comply with the GDPR.
§ 3. This privacy policy is made available to you on paper or electronically and can be consulted at any time under the heading ‘privacy policy’ on the Website. In case of requests or additional questions, you can always send an e-mail to info@corbus.be. As a rule, Corbus Advocaten BV will inform you of the action taken on your request or question within one month of receiving it.
§ 4. Corbus Advocaten BV reserves the right to change this privacy policy at any time. It will announce any changes on the Web site. This privacy policy was last amended on the date indicated on the title page of this privacy policy.
Article 4 For which purposes does Corbus Advocaten BV process your personal data?
§ 1. Corbus Advocaten BV processes your personal data for the following purposes:
1.1. to get in touch with you, to be able to process and answer your possible questions and to provide you with the necessary information about Corbus Advocaten BV and its services;
1.2. to conclude and perform (service) agreements with you. The services provided by Corbus Advocaten BV may include, inter alia, the provision of advice, assistance with mediation, assistance with negotiations, assistance with legal proceedings and acting as (special) proxy;
1.3. client management, creating and managing a client database;
1.4. administration, billing, bookkeeping;
1.5. providing optimal operation of the Website;
1.6. complying with applicable legislation (see also below);
1.7. optimising the services of Corbus Advocaten BV and the expertise of its lawyers by collecting case law.
§ 2. Your personal data may also be used for direct marketing. Direct marketing is sending (commercial) information about the activities and services of Corbus Advocaten BV or about certain legislative changes or legal topics.
§ 3. The processing of your personal data, whether or not on or via the Website, shall not be subject to automated individual decision-making or profiling. Profiling is any form of automated processing in which certain personal aspects are evaluated on the basis of your personal data, in particular with a view to analysing or predicting your professional performance, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.
Article 5 What is the legal basis for processing your personal data?
§ 1. Corbus Advocaten BV processes your personal data:
1.1. if this is necessary for the conclusion and/or performance of (service) agreements with you or to take certain measures or perform actions at your request for the conclusion of such agreements; or
1.2. if you have given your consent to this (e.g. by your agreement to this privacy policy, including by signing it in writing or by ticking / clicking a checkbox on the Website); or
1.3. if this is necessary for the protection of the legitimate interests of Corbus Advocaten BV (e.g. for direct marketing, defence against liability claims, taking legal action) or of a third party, unless your interests or rights regarding the protection of personal data would outweigh the interests of Corbus Advocaten BV; or
1.4. if this is a legal obligation. For example, Corbus Advocaten BV is obliged to verify the identity of its clients under the Act of 18 September 2017 on the prevention of money laundering and the financing of terrorism and on the restriction of the use of cash. In this context, Corbus Advocaten BV processes your (personal) data as stated in article 6.2 of the privacy policy.
§ 2. In any event, from the moment you agree to this privacy policy, you give Corbus Advocaten BV the free, specific, informed and unambiguous consent to process your personal data and expressly agree to the manner in which they are processed as set out in this privacy policy.
Article 6 What personal data does Corbus Advocaten BV process and in what manner?
§ 1. Through the Website, Corbus Advocaten BV only processes the following personal data about you: your name, first name, your e-mail address and any other personal data you provide yourself in the contact form on the Website.
These personal data are only processed insofar as you provide them to Corbus Advocaten BV (whether or not via the Website). However, their processing is necessary for the purposes set out in article 4 of this privacy policy.
§ 2. In the context of concluding and/or executing (service) agreements with you, Corbus Advocaten BV processes (all or part of) the following (personal) data:
2.1. of natural persons: first names, last name, telephone number, fax number, e-mail address, date of birth, place of birth, company number, VAT number, national registration number or passport number, domicile address and any residential address, profession, usual bank account number, copy of identity card or passport (front and back), copy of registration in the Crossroads Bank for Enterprises, as well as all or part of the aforementioned (personal) data of any proxy of these natural persons;
2.2. of legal entities: company name, legal form, trade name, registered office, place of business, company number, VAT number, telephone number, fax number, e-mail address, copy of deed of incorporation and/or (coordinated) articles of association, usual bank account number, as well as all or part of the aforementioned (personal) data of directors and/or shareholders and/or beneficiaries and/or principal contact person(s) and/or any other proxy of these legal persons (on the understanding that for the latter, the personal data mentioned in point 2.1 will be processed if they are natural persons);
§ 3. Corbus Advocaten BV also processes judicial and/or criminal data insofar as this is necessary for the defence of your interests as a client and/or necessary for the establishment, exercise or substantiation of a (legal) claim.
§ 4. Corbus Advocaten BV also processes, amongst other things, the following data: device data, log file data such as IP address, browser and operating system, the external website that referred you and the pages visited by you on the Website (and the date and time of the pages visited by you). This data is processed automatically, only for statistical purposes and with a view to further improving the Website of Corbus Advocaten BV.
§ 5. The processing of the aforementioned (personal) data is necessary for the purposes set out in article 4 of this privacy policy.
Article 7 Who else may receive and/or process your personal data (besides Corbus Advocaten BV)?
§ 1. The following (categories of) companies, institutions or entities may receive and/or process your personal data (whether or not as processors commissioned or instructed by Corbus Advocaten BV):
1.1. the IT provider(s) of Corbus Advocaten BV in connection with the management, maintenance, support and hosting of the IT infrastructure of Corbus Advocaten BV and the Website;
1.2. the bookkeeper(s) / accountant(s) of Corbus Advocaten BV;
1.3. the insurance broker(s) and/or insurer(s) of Corbus Advocaten BV;
1.4. the individual lawyers (including partners, directors, associates and trainees (and their companies, if any) of Corbus Advocaten BV;
1.5. external lawyers or substitutes who provide subcontracted services to (the lawyers of) Corbus Advocaten BV or with whom Corbus Advocaten BV collaborates;
1.6. bailiffs;
1.7. (sworn) translators;
1.8. notaries;
1.9. accountants, auditors or (court) experts;
1.10. chairmen of the bar association;
1.11. the Financial Information Processing Unit of the FPS Finance;
1.12. Institutions associated with the legal profession, such as but not limited to the Orde van Vlaamse Balies [Flemish Bar Association], local bar associations, the Conferentie van de Jonge Balie [Young Bar Conference], the Bureau voor Juridische Bijstand [Legal Aid Office] in pro bono cases;
1.13. other subcontractors, suppliers, external service providers of Corbus Advocaten BV or with whom Corbus Advocaten BV cooperates;
1.14. certain online services such as the Digital Platform for the Lawyer, e-Deposit (for online filing of statements of claims and pieces of evidence), DPA-Deposit etc.
1.15. doctors and/or non-profit organisations (e.g. for medical liability cases).
§ 2. Third parties, (government) institutions, entities or companies to whom Corbus Advocaten BV is entitled or (legally) obliged to transfer your personal data may be located either inside or outside the European Union. In the context of the transfer of personal data, Corbus Advocaten BV is not responsible and cannot be held liable for the further processing of your personal data by these third parties.
Article 8 Where, how and how long Corbus Advocaten BV keeps your personal data?
§ 1. Your personal data will be stored on a secure server located in Belgium.
§ 2. Corbus Advocaten BV will not retain your personal data for longer than necessary to achieve the purposes set out in article 4 of this privacy policy, unless special legal provisions apply to their retention or processing.
Under section 2276bis oud Burgerlijk Wetboek [old Civil Code], Corbus Advocaten BV is relieved of its professional liability and no longer responsible for retaining records five years after the termination of its duties. As such, Corbus Advocaten BV must keep your personal data for at least five years after the termination of its task.
Article 9 What are your rights?
§ 1. You have the right to be informed about the modalities of processing your personal data. This is communicated to you via this privacy policy.
§ 2. You have the right to request Corbus Advocaten BV to:
2.1. access to your personal data.
You may obtain one copy of the requested information free of charge. If you request additional copies, Corbus Advocaten BV may charge you a reasonable fee for this as an administrative cost.
2.2. rectification of your personal data;
2.3. erasure of your personal data unless the processing is necessary:
a. for exercising the right to freedom of expression and information;;
b. for fulfilling a legal obligation of Corbus Advocaten BV, such as its obligation to keep files and data of you for five years within the framework of the professional liability of lawyers (article 2276bis oud Burgerlijk Wetboek [old Civil Code]);
c. for the establishment, exercise or substantiation of a (legal) claim.
2.4. restriction of processing affecting you.
§ 3. You have the right to object to the processing of your personal data. You may object to the processing of your personal data for direct marketing at any time and free of charge.
§ 4. You have the right to transfer your personal data to another controller. Thus, you can request Corbus Advocaten BV to send your file directly to your lawyer who succeeds Corbus Advocaten BV.
§ 5. If the processing of your personal data is based on your consent (see article 5 of this privacy statement), you have the right to withdraw your consent at any time. However, withdrawing your consent does not operate retroactively and does not affect the lawfulness of the processing based on your consent before its withdrawal.
§ 6. You have the right to lodge a complaint with the Data Protection Authority (https://www.dataprotectionauthority.be/citizen).
In case of a complaint, please contact Corbus Advocaten BV at info@corbus.be.
§ 7. The exercise of your rights as set out above is subject to the requirements and conditions set out in the GDPR.
§ 8. To exercise the above rights, you can simply send a request to Corbus Advocaten BV at info@corbus.be where you must provide adequate identification.
If Corbus Advocaten BV has reasons to doubt your identity, it may ask you for additional information necessary to confirm your identity. Generally, Corbus Advocaten BV will request a copy of your identity card to verify who is actually making a request.
Article 10 What are the obligations of Corbus Advocaten BV?
§ 1. Corbus Advocaten BV shall take all appropriate security measures to protect your personal data. This includes the necessary measures regarding access control, physical and operational security, in particular with regard to the Website and the servers of Corbus Advocaten BV.
§ 2. Corbus Advocaten BV keeps a register of its processing activities which also describes the (categories of) processing of your personal data.
§ 3. Corbus Advocaten will cooperate with the competent data protection authorities (at their request).
§ 4. Corbus Advocaten BV shall, where necessary and/or required, report security incidents and data breaches (including unlawful processing, loss, unavailability, destruction, damage or unauthorised disclosure of your personal data) to the Data Protection Authority immediately and no later than 72 hours after becoming aware of them.
In case such breach in relation to your personal data is likely to pose a high risk to your rights, and under the conditions set out in the GDPR, Corbus Advocaten BV will also notify this to you.
In case you would become aware in any way of such breach or of a breach in relation to personal data of others, you may contact Corbus Advocaten BV at the e-mail address info@corbus.be.
§ 5. Corbus Advocaten BV (and the lawyers associated with it) is not required to appoint a Data Protection Officer nor to carry out a Data Protection Impact Assessment. Indeed, the processing of personal data by an individual lawyer cannot be considered large-scale processing (see recital 91 of the GDPR).